8/21 Update: Schedule is out, all coaches participating were sent an email this afternoon.  Schedule can be found by clicking on Tournament Web  Site link  below.

We will be hosting a Preseason Tournament for 3rd-6th grade girls teams on August 26-27.  If your boys team is interested, please let us know.  We don't anticipate having enough for a round-robin (maybe 5th-6th), but if we get enough interest, we will be happy to include a boys division.  This tournament will feature teams from our league as well as the Greater Cincinnati Catholic Youth Sports league.  This will be a fun tune up for the regular season which begins the following weekend.

Tournament Info

1. 3 round robin matches played on August 26/27
2. Matches will be played at Sports Express (Mason) and Elite Athletics (Eastgate)
3. Registration will open on July 15th until August 19th:  Register Here (Closed)
4. $60 registration fee per team (payable during registration) + ref fees (payable to ref before match)
5. Coordinators can register all of their teams at once if they plan on paying the registration fees or individual coaches can register and pay for their own teams

Tournament Web Site

Thank you to those coordinators that were able to attend our May meeting.  Here are some notes from the meeting.  These will also be emailed to coordinators.

1. The new playing time rules implemented for the spring 2023 season are going great and will become permanent moving forward.
2. We discussed the fall 2023 season and decided that any type of club activities in October do not need to be avoided.  Therefore, we are returning back to starting the season the weekend after Labor Day.  Finalized timelines are on the front page of the web site.
3. The preseason tournament will take place the weekend of Aug 26/27.  This is a three match round robin.
4. The league will help put on a coaches clinic either the 2nd or 3rd weekend in August.  More details to come on this.
5. Boys volleyball continues to grow.  We have commitments from 4 teams to start a boys 3rd/4th grade division in the fall so we will plan on offering it.
6. The girls 5th/6th grade athletic divisions will now be split into grade specific divisions.  We may or may not have enough teams to support A and B divisions for each grade but we will offer it.  Most likely we will be able to support 6th athletic A and B and also 5th athletic.  In the spring, due to lower number of athletic teams, we will probably only be able to support 6th athletic and 5th athletic.
7. The spring 2024 season will begin the weekend after Easter (1st weekend in April) and run for 6 weeks followed by a season-ending tournament the weekend before Memorial day weekend.
8. League fees are being increased to $105/team, ref fees will remain unchanged at $15/match per team.

Here is information about our Spring 2023 season.

1. 10 match, 6 week season beginning on April 7th and ending on May 14th
2. Post-season single elimination tournament on May 19-21.  Each bracket will be played at a single site on a single day if possible.
3. Girls recreational divisions for 3rd-6th individual grades, 7th/8th combined, and high school as well as a 5th/6th athletic A and B divisions but might combine due to lower numbers in the spring.
4. It looks like we might have enough interest in a 4th girls athletic division so we will offer that division this spring.
5. We will also offer a 5th/6th grade and a 7th/8th grade boys rec division.
6. Geographic pod scheduling for all recreational divisions
7. Each team must provide a lines person for each game

Here are some key pre-season dates:

• March 3 - Registration Opens (teams can be registered, gym availability and team conflicts should be entered)
• March 18 - Registration Closes
• March 28-30 - Coordinator Schedule Review
• March 31 - Rosters and Liability Waivers Due
• April 1 - Schedule Released

COMPLIANCE ITEMS ARE ONLY REQUIRED TO BE FILLED OUT ONCE PER SCHOOL YEAR.  If a team has a rostered player without a liability waiver, their games may be subject to forfeit.

This is a reminder that in order for organizations, coaches (head coaches only!), and players to participate in the CPYVL, the league needs to be in possession of online documents that need to be filled out once per school year by September 7th.  Coordinators and Coaches must be logged into their account to access these forms.  All coordinators are well aware of these requirements, there is no direct communication between the league and coaches and parents regarding compliance.  We communicate to our member organizations and it is their responsibility to communicate to their coaches and parents.

There is a matching process that takes place between waivers and rosters based on the last name and birth date of the player.  In some cases, the member organization has the incorrect birth date on the roster and it is the responsibility of the member organization to fix this.  If you are a parent and have correctly filled out your liability waiver, there is no need to fill out 5 others.  Have your member organization check the roster.

Organizations/Coordinators:  An Organization Agreement form must be filled out (one per organization).  This is available from the Portals->Coordinator menu.

Coaches: Coaches must fill out an online Code of Conduct form which is available from the Portals-Coach menu (you must be logged into your Coach account in order to access the form).  Coaches can check to see which of their players have liability waivers filled out by looking on their Coach Portal under My Teams and clicking on the roster icon.  Coach accounts will be created after team registration has closed (August 16th)

Players: Parents must filled out a Liability Waiver Form once per school year.  Without this form, your player is ineligible to play in our league.  Playing without a waiver may result in forfeiture of games.

Planning is underway for the season-ending tournament that will take place on Saturday, May 20th and Sunday, May 21st.  The majority of tournament brackets will take place on a single day but a few might take place over the course of two days.  All teams are automatically entered into the tournament unless they communicate to us through their coordinator by May 1st that they do not want to participate.  Teams will be split into brackets of 6-8 teams (mostly by winning percentage) and the winner and runner-up for each bracket will receive individual medals.  No team will play more than 3 matches in the tournament.

Here is some additional information about the tournament:

1. Tournament matches will be played are various gyms around the city as well as Elite Athletic Sports Complex.  Please note that we cannot work around schedule conflicts for the tournament.
2. A tentative gym schedule will be shared with coordinators no later than May 5th.
3. As with regular season games, each coach will need to pay the referee $15, both teams should provide a lines person, and the "home team" should work the scoreboard.  The home team is always the higher seed.
4. Individual medals will be given out to players on the 1st and 2nd place teams.
5. Recreational teams will not be moved up to play in athletic divisions for the tournament.  Teams, however, may be moved between 5th/6th athletic A/B based on regular season performance.
6. The recreational divisions will typically be split into 6-8 team brackets based on regular season winning percentage across all pods.  So the "best" 8 teams will play in the A bracket, the next "best" 8 teams will play in the B bracket, etc ...  This is the same methodology we have used in the past.
7. The schedule will be released on Tuesday evening, May 16th as we will base the bracket assignments and seedings on all regular season results as reported by 8pm on Sunday, May 14th.  If we can provide guidance on where brackets will be playing in advance of the 16th, we will do so.
8. Once the schedule is released we CANNOT change it.  We have such a small window for these games, there can be absolutely no changes.  If a team cannot make it, they will need to forfeit the match.
9. If your team will NOT be participating in the tournament, coaches or coordinators please email the league no later than May 1st!

Once the schedule for the fall season has been published, the league will activate game change notifications. From that point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification

In order to receive notifications, you must have a user account on the web site (click on the Register link in the upper left corner of the web site to create one). Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code

A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".