Updated 10/3: The tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament.  These were emailed to all organization on October 1st.  Please note that when a time is listed such as 12pm-6, that means the first game starts at 12pm and the last game starts at 5pm, meaning that we hope the last game ends by 6pm.  Ben will be in touch with organizations hosting championship matches in order to get medals to them for distribution to the winner and runner up teams.  There will be a pickup on either 10/9 or 10/10.

Tournament Gym Assignments

Thank you to all coordinators who attended our meeting this evening (April 28th). It was great to see everyone again. We were able to have alot of important discussions and made some solid decisions about the Fall 2022 season. An email will be sent to all coordinators in the coming days but here are the highlights.

1. The fall season will begin on August 24th and will run for 6 weeks of regular season play and end with a tournament on October 14-16.  No matches will be scheduled over Labor Day weekend.  Due to the earlier start, registration will open on July 25th and end on August 2nd so organizations need to get their teams together earlier this year.  One special call out, we will leave registration open until noon on Saturday, August 6th for girls 7th/8th grade teams only to allow for girls that did not make their school team to play on a team in our league.
2. We have enough interest in the fall to once again offer a boys 5th/6th rec division again and a girls 4th grade athletic division.
3. NEW for this fall will be a 7th/8th grade boys rec division!
4. We will allow organizations to formed combined boys teams.  Please email the league the number of boys that you have and at what grade level (5/6 or 7/8) and we will help put you in touch with other organizations that have the same need.
5. We will be putting together a cheat sheet of sorts for coordinators to help walk them through the registration process a bit.
6. SAVE THE DATE for the CPYVL Pre-Season Tuneup on August 20/21.  More information will be available in a few weeks.  Teams from the CPYVL and GCCYS will compete in a friendly pre-season tuneup hosted at various sites around the city.

Here is information about our Spring 2024 season.

1. 10 match, 6 week season beginning on April 5th and ending on May 12th
2. Post-season single elimination tournament on May 17-19.  Each bracket will be played at a single site on a single day if possible.
3. Girls recreational divisions for 3rd-6th individual grades, 7th/8th combined, and high school as well as 5th athletic and 6th athletic girls divisions.
4. We will also offer a 3rd/4th, 5th/6th and a 7th/8th grade boys rec division.
5. Geographic pod scheduling for all recreational divisions
6. Each team must provide a lines person for each game

Here are some key pre-season dates:

• March 1 - Registration Opens (teams can be registered, gym availability and team conflicts should be entered)
• March 15 - Registration Closes
• March 16/17 - Preseason Tournamnt
• March 25-27 - Coordinator Schedule Review
• March 29 - Schedule Released
• April 4 - Rosters and Liability Waivers Due

COMPLIANCE ITEMS ARE ONLY REQUIRED TO BE FILLED OUT ONCE PER SCHOOL YEAR.  If a team has a rostered player without a liability waiver, their games may be subject to forfeit.

This is a reminder that in order for organizations, coaches (head coaches only!), and players to participate in the CPYVL, the league needs to be in possession of online documents that need to be filled out once per school year by August 22nd at 5pm.  Coordinators and Coaches must be logged into their account to access these forms.  All coordinators are well aware of these requirements, there is no direct communication between the league and coaches and parents regarding compliance.  We communicate to our member organizations and it is their responsibility to communicate to their coaches and parents.

There is a matching process that takes place between waivers and rosters based on the last name and birth date of the player.  In some cases, the member organization has the incorrect birth date on the roster and it is the responsibility of the member organization to fix this.  If you are a parent and have correctly filled out your liability waiver, there is no need to fill out 5 others.  Have your member organization check the roster.

Organizations/Coordinators:  An Organization Agreement form must be filled out (one per organization).  This is available from the Portals->Coordinator menu.

Coaches: Coaches must fill out an online Code of Conduct form which is available from the Portals-Coach menu (you must be logged into your Coach account in order to access the form).  Coaches can check to see which of their players have liability waivers filled out by looking on their Coach Portal under My Teams and clicking on the roster icon.  Coach accounts will be created after team registration has closed (July 30th)

Players: Parents must filled out a Liability Waiver Form once per school year.  Without this form, your player is ineligible to play in our league.  Playing without a waiver may result in forfeiture of games.

Planning is underway for the season-ending tournament that will take place on Saturday, October 12th and Sunday, October 13th (no Friday matches).  The majority of tournament brackets will take place on a single day but a few might take place over the course of two days due to the size of the brackets and gym availability.  All teams are automatically entered into the tournament unless they communicate to us through their coordinator by September 25th that they do not want to participate.  Teams will be split into brackets of 5-10 teams (mostly by winning percentage) and the winner and runner-up for each bracket will receive individual medals.  No team will play more than 4 matches in the tournament, and most of them, 3 or less.

Here is some additional information about the tournament:

1. Tournament matches will be played at various gyms around the city as well as Elite Athletic Sports Complex and Sports Express.  Please note that we cannot work around schedule conflicts for the tournament.
2. A tentative gym schedule will be shared with coordinators no later than October 1st and will be based on gym availability specified on our website.
3. As with regular season games, each coach will need to pay the referee $15, both teams should provide a lines person, and the "home team" should work the scoreboard.  The home team is always the higher seed.
4. Since it is a single elimination tournament, if a team wins the first two sets, a third set will NOT be played.
5. Individual medals will be given out to players on the 1st and 2nd place teams in each bracket.
6. Recreational teams will not be moved up to play in athletic divisions for the tournament.  Teams, however, may be moved between different athletic divisions within the same age group based on regular season performance.
7. The recreational divisions will typically be split into 6-8 team brackets based on regular season winning percentage across all pods.  So the "best" 6-10 teams will play in the A bracket, the next "best" 6-10 teams will play in the B bracket, etc ...  This is the same methodology we have used in the past.
8. The schedule will be released on Tuesday evening, October 8th and we will base the bracket assignments and seedings on all regular season results as reported by 9pm on Sunday, October 6th.  If we can provide guidance on where brackets will be playing in advance of the 6th, we will do so.
9. Once the schedule is released we CANNOT change it.  We have such a small window for these games, there can be absolutely no changes.  If a team cannot make it, they will need to forfeit the match and will need to pay the ref fee.
10. If your team will NOT be participating in the tournament, coaches or coordinators please email the league no later than September 25th!

Once the schedule for the fall season has been published, the league will activate game change notifications. From that point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification

In order to receive notifications, you must have a user account on the web site (click on the Register link in the upper left corner of the web site to create one). Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code

A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".