We will be hosting a Preseason Tournament for all grades on August 20-21.  This tournament will feature teams from our league as well as the Greater Cincinnati Catholic Youth Sports league.  This will be a fun tune up for the regular season which begins the following weekend.

Tournament Info

1. 3 round robin matches played on August 20/21
2. Open to all girls teams and levels grades 3-8
3. Registration is now open until August 10th:  Register Here
4. $60 registration fee per team + ref fees

Tournament Web Site

Here are a few updates regarding our Spring 2023 season that we discussed during our league meeting on January 18th.

1. We are eliminating the playing time requirement for the following divisions for the spring only (we will re-evaluate in May and see if these changes should be made permanent (4th girls athletic, 5th/6th girls athletic, 5th/6th boys rec, 6th girls rec, 7th/8th girls and boys rec, High School girls).  This means that 3rd, 4th, and 5th grade girls rec still need to abide by existing playing time rules.  The rules document will be updated to reflect this change before the beginning of the spring season.
2. Both teams will continue to provide their own volleyballs for warmup.  If you are the visiting team, please make sure you have all of your volleyballs before you leave the gym.
3. Please make sure that ALL teams have a scorebook and use them during the game.  Teams not have scorebooks in the past has led to some contentious encounters which could be easily avoided if both teams kept a book.
4. Referee fees have been increased to $15 per team per game.  There is a referee shortage and we need to do everything we can to incentivize referees to work our matches.

Here is information about our Spring 2023 season.

1. 10 match, 6 week season beginning on April 7th and ending on May 14th
2. Post-season single elimination tournament on May 19-21.  Each bracket will be played at a single site on a single day if possible.
3. Girls recreational divisions for 3rd-6th individual grades, 7th/8th combined, and high school as well as a 5th/6th athletic A and B divisions but might combine due to lower numbers in the spring.
4. It looks like we might have enough interest in a 4th girls athletic division so we will offer that division this spring.
5. We will also offer a 5th/6th grade and a 7th/8th grade boys rec division.
6. Geographic pod scheduling for all recreational divisions
7. Each team must provide a lines person for each game

Here are some key pre-season dates:

• March 3 - Registration Opens (teams can be registered, gym availability and team conflicts should be entered)
• March 18 - Registration Closes
• March 28-30 - Coordinator Schedule Review
• March 31 - Rosters and Liability Waivers Due
• April 1 - Schedule Released

COMPLIANCE ITEMS ARE ONLY REQUIRED TO BE FILLED OUT ONCE PER SCHOOL YEAR.  IF AN ORGANIZATION AGREEMENT, COACH OF CODE OF CONDUCT, OR LIABILITY WAIVER WAS FILLED OUT IN THE FALL, IT DOES NOT NEED TO BE FILLED OUT AGAIN FOR THE SPRING

This is a reminder that in order for organizations, coaches (head coaches only!), and players to participate in the CPYVL, the league needs to be in possession of online documents that need to be filled out once per school year by March 31st.  Coordinators and Coaches must be logged into their account to access these forms.  All coordinators are well aware of these requirements, there is no direct communication between the league and coaches and parents regarding compliance.  We communicate to our member organizations and it is their responsibility to communicate to their coaches and parents.

There is a matching process that takes place between waivers and rosters based on the last name and birth date of the player.  In some cases, the member organization has the incorrect birth date on the roster and it is the responsibility of the member organization to fix this.  If you are a parent and have correctly filled out your liability waiver, there is no need to fill out 5 others.  Have your member organization check the roster.

Organizations/Coordinators:  An Organization Agreement form must be filled out (one per organization).  This is available from the Portals->Coordinator menu.

Coaches: Coaches must fill out an online Code of Conduct form which is available from the Portals-Coach menu (you must be logged into your Coach account in order to access the form).  Coaches can check to see which of their players have liability waivers filled out by looking on their Coach Portal under My Teams and clicking on the roster icon.  Coach accounts will be created after team registration has closed (March 19th)

Players: Parents must filled out a Liability Waiver Form once per school year.  Without this form, your player is ineligible to play in our league.  Playing without a waiver may result in forfeiture of games.

Planning is underway for the season-ending tournament that will take place on Saturday, October 15th and Sunday, October 16th.  Most tournament brackets will take place on a single day but a few might start take place over the course of two days.  All teams are automatically entered into the tournament unless they communicate to us through their coordinator by October 1st that they do not want to participate.  Teams will typically be split into brackets of 6-8 teams (mostly by winning percentage) and the winner and runner-up for each bracket will receive individual medals.

Here is some additional information about the tournament:

1. Tournament matches will be played are various gyms around the city as well as Elite Athletic Sports Complex and SportsExpress.  Please note that we cannot work around schedule conflicts for the tournament.
2. A tentative gym schedule will be shared with coordinators no later than September 30th.
3. As with regular season games, each coach will need to pay the referee $13, both teams should provide a lines person, and the "home team" should work the scoreboard.  The home team is always the higher seed.
4. Individual medals will be given out to players on the 1st and 2nd place teams.
5. Recreational teams will not be moved up to play in athletic divisions for the tournament.  Teams, however, may be moved between 5th/6th athletic A/B based on regular season performance.
6. The recreational divisions will typically be split into 8 team brackets (for the most part) based on regular season winning percentage across all pods.  So the "best" 8 teams will play in the A bracket, the next "best" 8 teams will play in the B bracket, etc ...  This is the same methodology we have used in the past.
7. The schedule will be released on Tuesday evening, October 11th as we will base the bracket assignments and seedings on all regular season results as reported by 8pm on Sunday, October 9th.  If we can provide guidance on where brackets will be playing in advance of the 10th, we will do so.
8. Once the schedule is released we CANNOT change it.  We have such a small window for these games, there can be absolutely no changes.  If a team cannot make it, they will need to forfeit the match.
9. If your team will NOT be participating in the tournament, coaches or coordinators please email the league no later than October 1st!

Once the schedule for the fall season has been published, the league will activate game change notifications. From that point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification

In order to receive notifications, you must have a user account on the web site (click on the Register link in the upper left corner of the web site to create one). Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code

A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".